Anonymising templates in HireAra is a simple yet powerful process to ensure candidate details are hidden from hiring managers, focusing solely on skills and experience. Follow this step-by-step guide to create an anonymised template.
Video Guide
Step-by-step guide
Step 1: Start with a Template
Create a New Template:
Log in to your HireAra account.
Go to the Templates section on the branding page and create a new template or open/duplicate an existing one.
Prepare for Anonymisation:
Familiarise yourself with the sections you plan to anonymize, such as Candidate Name, Profile, Education, and Job Experience.
Step 2: Anonymise Candidate Name
Remove the Name:
Delete the candidate's name from the template.
Replace with Identifier:
Click @, type id, and select Identifier or External ID.
The identifier generates random names (e.g., Blue Whale, Golden Turkey) for the candidate.
Alternatively, if you're integrated with a CRM, you can choose External ID to pull the candidate's unique identifier from the system.
Update the Download File Name:
Delete the candidate’s name in the file name section and replace it with the Identifier or External ID.
Step 3: Anonymise the Profile Section
Use AI Builder to Generate an Anonymous Summary:
Go to the AI Builder in the Branding section.
Create a tag and call it Anonymous Executive Summary and input in the prompt section:
Write an anonymous executive summary of the candidate. Do not mention company names or candidate names.
Test the output to ensure it meets your expectations.
Save the anonymous summary and return to the template.
Replace the Profile Section:
Delete the existing profile section and add @Anonymous Executive Summary.
Step 4: Anonymise Education Details
Create an Anonymous Education Summary:
In the AI Builder, create a new tag and call it Anonymous Education"and input in the prompt section:
Write out the candidate's education in this format:
[Certification], [Dates]
Test the output to ensure it meets your expectations.
Save the anonymous education tag and return to the template.
Replace the Education Section:
Delete the original education section in the template.
Add the Anonymous Education tag.
Step 5: Anonymise the CV Section
Handle Company Names:
Replace company names with an Anonymous Company Description:
Click @, type Anonymous, and select Anonymous Company Description.
The AI will generate a general description of the company (e.g., Market-Leading E-Commerce Firm).
Simplify Date Information:
Remove months from employment dates, leaving only the years to reduce identifiability.
Step 7: Preview the Final Output
Uplaod a CV with your new anomised template and ensure no identifiable information is carried over:
Check that:
The candidate’s name is replaced with identifiers or External ID.
The executive summary, education, and Role descriptions are anonymised.
Dates are simplified to years only.
Confirm Details:
Ensure no personal or identifiable information remains in the template.
Step 8: Get Support if Needed
If you encounter any issues or have questions:
Use the live chat in the bottom right-hand corner of the platform.
A member of the HireAra support team will be happy to assist you.