The HireAra platform offers an AI tag library with a range of standardised AI prompts to help you quickly create content that shows your candidate in their best light, whilst making your brand stand out.
Whilst the AI tags are standardised, they can be optimised to a job description and incorporate additional notes from a user to optimise their responses.
Step-by-Step Guide
Access the AI tag library from the Help Centre Article collection or message in the chat support.
Scroll through the library, find the content type you wish to create.
Click the drop-down on the heading, or type the AI section you're trying to create in the HireAra support chat.
Read the prompt description and example output to see the results the prompt generates.
Find the output you would like, highlight and copy the pre-written prompt into your HireAra account AI Builder Section.
Test the AI prompt results on your candidates & make any modifications to get your desired output.
Executive Summaries
Executive Summaries
Skills-based executive summary
Description
An executive summary of the candidate, highlighting the candidate’s key skills and proficiencies.
Prompt
Write an executive summary emphasising the candidate’s skills, proficiencies and key competencies.
Example output
[Candidate Name] is a highly motivated and detail-oriented professional with a strong background in administration. Possessing excellent organisational skills, [Candidate Name] is adept at prioritising tasks, managing multiple projects, and meeting deadlines effectively. Proficient in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, [Candidate Name] is also a Microsoft Office Specialist (MOS) Excel Expert.
With exceptional written and verbal communication skills, [Candidate Name] is capable of preparing and proofreading documents, reports, and presentations. Additionally, [Candidate Name] holds a Certified Administrative Professional (CAP) certification, demonstrating a commitment to professional development. [Candidate Name] is self-motivated and excels both independently and as part of a team.
Achievement- Focused Summary
Description
An executive summary that focuses on the candidate's accomplishments and career milestones
Prompt
Write an executive summary highlighting the candidate’s achievements. Include awards and results achieved across their career.
Example output
[Candidate Name] is a highly accomplished administrative professional with a proven record of excellence in office management and executive support. Awarded the Administrative Professional of the Year in 2022, the candidate has consistently delivered outstanding results, including streamlining scheduling processes to improve efficiency by 20% at Amazon.
Recognised for exceptional organisational skills, [Candidate Name] successfully coordinated high-profile events, enhancing team productivity. Certified as a Microsoft Office Specialist and Excel Expert, the candidate excels in data management and reporting. With strong communication abilities and attention to detail, [Candidate Name] has consistently exceeded expectations, driving operational success throughout their career.
Technical-Focused Summary
Description
An executive summary that focuses on the candidate’s technical skills and certifications.
Prompt
Write an executive summary focusing on the candidate’s technical skills. Include any certifications the candidate has achieved.
Example output
[Candidate Name] is a technically skilled professional with a strong command of administrative tools and systems. Certified as a Microsoft Office Specialist, Excel Expert and an Administrative Professional, the candidate demonstrates advanced proficiency in the Microsoft Office Suite, including Excel, Word, and PowerPoint.
With expertise in data management, report preparation, and document proofreading, [Candidate Name] has streamlined operations and improved accuracy in previous roles. Experienced in using scheduling software and maintaining efficient filing systems, the candidate’s technical capabilities are complemented by a keen eye for detail and a commitment to delivering precise, high-quality work in demanding environments.
Project-Focused Summary
Description
An executive summary that summarises the candidate’s role, contributions, and outcomes of the projects on their CV.
Prompt
Write an executive summary focusing on the candidate’s most recent projects that they've listed on their CV. Include their contribution and any results.
Example output
[Candidate Name] has recently contributed to high-impact projects, demonstrating exceptional administrative and organisational skills. At Amazon, the candidate led a scheduling optimisation project, enhancing calendar management efficiency by 20% and improving executive availability. They played a key role in planning and executing corporate events, ensuring flawless coordination and positive feedback.
At Apple, [Candidate Name] supported HR processes, streamlining onboarding documentation and improving staff satisfaction. Additionally, they developed a document-proofreading system that reduced errors by 15%. Through attention to detail and proactive problem-solving, [Candidate Name] has consistently delivered measurable results, showcasing their value as a reliable and results-driven professional
Anonymous Executive Summary
Description
An anonymous executive summary of the candidate that excludes the candidate’s name, company or any institution names.
Prompt
Write an anonymous executive summary of the candidate. Anonymously describe the companies.
Example output
This accomplished administrative professional has a strong record of success in supporting executives and streamlining office operations across global organisations. At a leading e-commerce company, they optimised scheduling systems, enhancing efficiency and executive productivity. In a tech giant, they managed front desk operations and supported HR processes, improving team coordination.
Their experience extends to a multinational sports brand and an accounting firm, where they contributed to event planning, document preparation, and system organisation. Certified in advanced office tools and administration, this candidate excels in attention to detail, multitasking, and delivering high-quality results in fast-paced, demanding environments.
Skills Section
Skills Section
Inline Skills Section
Description
A skills section with all skills listed on the same line, separated by a vertical bar (|).
Prompt
Write the skills the candidate has listed on their CV on the same line and separated by a vertical bar (|).
Example Output
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) | Certified Administrative Professional (CAP) | Microsoft Office Specialist (MOS) Excel Expert | Organisational and time-management skills | Scheduling and calendar management expertise | Exceptional written and verbal communication
AI-generated Skills
Description
A bullet-pointed skills section based on the candidate’s CV, where they don't have a dedicated skills section.
Prompt
Generate a skills section for the candidate in bullet points.
Example output
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong organisational and time-management skills.
Certified Administrative Professional (CAP) and Microsoft Office Specialist (MOS) Excel Expert.
Exceptional written and verbal communication skills.
Skilled in document proofreading, reporting, and data analysis.
Experienced in using scheduling software and managing calendars efficiently.
Full AI Skills
Description
A full skills section (Technical skills, Certifications and Soft skills) based on the candidate’s CV, where they do not have a dedicated skills section.
Prompt
Write a formatted skills section for the candidate, including technical skills, certifications, and soft skills.
Example output
Skills
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); expertise in scheduling and calendar management software; data analysis and reporting using Excel (MOS Excel Expert).
Certifications: Certified Administrative Professional (CAP); Microsoft Office Specialist (MOS), Excel Expert.
Soft Skills: Exceptional written and verbal communication; strong organisational and time-management skills; attention to detail; effective multitasking.
Certifications & Training
Certifications & Training
Bullet-Pointed Certifications & Training
Description
a list of the candidate’s certifications and training courses in a bullet-point format.
Prompt
Write the professional certifications and training courses the candidate has achieved in bullet points. Exclude their education history.
Example output
Certified Administrative Professional (CAP).
Microsoft Office Specialist (MOS) Excel Expert.
Advanced Data Analytics Certification.
Certified Project Management Professional (PMP).
Leadership Training Program, Harvard Business School.
Inline Certifications & Training Section (Separated by '|')
Description
List of certifications and training courses with all items listed on the same line, separated by a vertical bar (|).
Prompt
Write the professional certifications and training courses the candidate has achieved on the same line and separate each with a ‘|’. Exclude their education history.
Example Output
Certified Administrative Professional (CAP) | Microsoft Office Specialist (MOS) Excel Expert | Advanced Data Analytics Certification | Certified Project Management Professional (PMP) | Leadership Training Program, Harvard Business School.
Structured Certifications/Qualifications and Training Section
Description
The certifications/qualifications and training courses the candidate has completed in a structured format.
Prompt
Write the professional certifications/Qualifications and training courses the candidate has achieved. Exclude their education history and write it in this format:
Start date - end date
Institution
Certification/Qualification/Training Course
Example Output
January 2022 – March 2022
Microsoft
Microsoft Office Specialist: Excel Expert
June 2021 – September 2021
International Association of Administrative Professionals (IAAP)
Certified Administrative Professional (CAP)
August 2020 – October 2020
Online Training Academy
Advanced Event Planning and Coordination Certificate
March 2019 – May 2019
Business Skills Academy
Data Entry and Document Proofreading Training
Projects
Projects
Bullet-Pointed Projects List
Description
A list of the candidate’s projects in bullet points. Focus on project titles and a brief description of contributions or outcomes.
Prompt
Write a professional project list for the candidate in bullet points, highlighting key contributions and outcomes.
Example Output
Led a scheduling optimisation project at Amazon, improving calendar management efficiency by 20%.
Coordinated the planning and execution of a corporate event for 500 attendees, receiving positive feedback on logistics and organisation.
Streamlined onboarding processes at Apple, improving HR efficiency and staff satisfaction rates.
Developed a document-proofreading system that reduced errors by 15% in administrative reports.
Managed a CRM system implementation project, increasing sales team productivity by 25%
Structured List of Projects with Dates
Description
A structured list of projects, including the project title, organisation and dates.
Prompt
Write a structured list of the projects the candidate has listed on their CV. Write it in this format:
Project name | Organisation| project Title | Start date - End date
Example Output
Scheduling Optimization Project | Amazon | Project Lead | Jan 2023 – Jun 2023
Corporate Event Coordination | Apple | Event Coordinator | Sep 2022 – Nov 2022
Onboarding Process Improvement | Apple | HR Support Specialist | Mar 2022 – Jul 2022
Document Proofreading System | Freelance | Process Developer | Aug 2021 – Dec 2021
CRM Implementation Project | Microsoft | Project Manager | Apr 2021 – Oct 2021
Full Projects List with dates and comments
Description
A structured list of projects, including the project title, organisation, candidate’s role, and dates.
Prompt
Write a structured list of the projects the candidate has listed on their CV. Write it in this format:
Project name | Company | project Title | Start date - End date
Any additional comments.
Example Output
Scheduling Optimization Project | Amazon | Project Lead | Jan 2023 – Jun 2023
Improved calendar management efficiency by 20%, enhancing executive availability and overall team productivity.
Corporate Event Coordination | Apple | Event Coordinator | Sep 2022 – Nov 2022
Planned and executed a high-profile corporate event for 500 attendees, receiving excellent feedback on logistics.
Onboarding Process Improvement | Apple | HR Support Specialist | Mar 2022 – Jul 2022
Streamlined onboarding documentation, improving HR efficiency and increasing new staff satisfaction rates.
Document Proofreading System | Freelance | Process Developer | Aug 2021 – Dec 2021
Designed and implemented a proofreading system that reduced administrative errors by 15%.
CRM Implementation Project | Microsoft | Project Manager | Apr 2021 – Oct 2021
Led the successful implementation of a new CRM system, boosting sales team productivity by 25%.
Memberships and Affiliations
Memberships and Affiliations
Bullet-pointed list of Memberships and Affiliations
Description
A list of the professional memberships and affiliations the candidate has mentioned on their CV.
Prompt
In bullet point format, list the professional memberships and affiliations the candidate has mentioned on their CV.
Example Output
An active member of the International Association of Administrative Professionals (IAAP), participating in professional development workshops.
Contributed to local chapter events of the Project Management Institute (PMI).
Volunteer organiser for the Local Community Development Council, coordinating fundraising events.
Published contributor to the Association for Data Professionals (ADP) newsletter.
Collaborator on HR best practice initiatives with the Society for Human Resource Management (SHRM).
Structured list of Memberships and Affiliation List with Dates
Description
A structured list of memberships and affiliations, including the membership/affiliation, organisation and dates.
Prompt
Write a structured list of the memberships and affiliations the candidate has listed on their CV. Write it in this format:
membership/affiliation | Organisation| Start date - End date
Example Output
International Association of Administrative Professionals (IAAP) | Member | 2018 – Present
Project Management Institute (PMI) | Contributor | 2020 – Present
Society for Human Resource Management (SHRM) | Collaborator | 2019 – Present
Association for Data Professionals (ADP) | Contributor | 2021 – Present
Local Community Development Council | Volunteer Organizer | 2017 – Present
Full Memberships and Affiliation List with dates and involvement
Description
A structured list of memberships and affiliations, including the membership/affiliation, organisation, dates and involvement.
Prompt
Write a structured list of the memberships and affiliations the candidate has listed on their CV. Write it in this format:
membership/affiliation | Organisation|| Start date - End date
Any additional comments
Example Output
International Association of Administrative Professionals (IAAP) | Member | 2018 – Present
Participates in workshops and professional development programs.
Project Management Institute (PMI) | Contributor | 2020 – Present
Engages in local chapter events and annual conferences.
Society for Human Resource Management (SHRM) | Collaborator | 2019 – Present
Engages in local chapter events and annual conferences.
Association for Data Professionals (ADP) | Contributor | 2021 – PresentPublished articles in the industry newsletter on data analytics and visualization.
Local Community Development Council | Volunteer Organizer | 2017 – Present
Coordinates annual community fundraising events and initiatives.
Publications
Publications
Bullet-pointed Structured Publications List with Dates
Description
A bullet-pointed list of the publications, including the title, publication source and date of publication.
Prompt
Write a bullet-pointed list of the Publications the candidate has listed on their CV. Write it in this format:
Publication name | Publication source | Publication date
Example output
"Leveraging Data Analytics for Business Growth" | Journal of Business Analytics | March 2021
"Streamlining Administrative Processes" | International Journal of Administration | July 2020
"The Role of Technology in Modern HR Practices" | HR Insights Blog | January 2022
"Effective Time Management Strategies" | Self-published on Amazon Kindle | September 2021
"Advancing Diversity in the Workplace" | Leadership Today Magazine | February 2023
Bullet-pointed Structured Publications List with Dates & additional information
Description
A list of the publications, including the title, publication source, date of publication and any additional comments.
Prompt
Write a structured list of the Publications the candidate has listed on their CV. Write it in this format:
Publication name | Publication source | Publication date
Any additional comments.
Example output
"Leveraging Data Analytics for Business Growth" | Journal of Business Analytics | March 2021
Explores how businesses can harness data analytics to optimise operations and drive revenue growth.
"Streamlining Administrative Processes" | International Journal of Administration | July 2020
Focuses on techniques for improving efficiency in office management and administrative tasks.
"The Role of Technology in Modern HR Practices" | HR Insights Blog | January 2022
Examines how emerging technologies are transforming HR processes and employee management strategies.
"Effective Time Management Strategies" | Self-published on Amazon Kindle | September 2021
A comprehensive guide offering actionable techniques for managing time effectively in professional settings.
"Advancing Diversity in the Workplace" | Leadership Today Magazine | February 2023
Co-authored an article discussing strategies for fostering diversity and inclusion in organisational leadership.
Awards and Achievements
Awards and Achievements
Bullet-pointed Awards and Achievements
Description
A bullet-pointed list of the awards & achievements the candidate has achieved.
Prompt
Write a bullet-pointed list of the awards and achievements the candidate has listed on their CV. Don't make up any awards or achievements based on their job responsibilities.
Example output
Awarded "Employee of the Year" at Amazon in 2022 for outstanding performance and contributions to operational efficiency.
Recognised with the "Excellence in Leadership" award by the Project Management Institute (PMI) in 2021.
Achieved the "Top Sales Performer" title at Microsoft in 2020, exceeding annual targets by 150%.
Honoured with the "Innovative Solutions Award" by the International Business Association in 2019.
Received the "Community Impact Award" for volunteering efforts at the Local Food Bank in 2023.
Structured Awards and Achievements list with Dates
Description
A structured bullet-pointed list of the awards and achievements the candidate has achieved, mentioning the organisation and date.
Prompt
Write a bullet-pointed list of the awards and achievements the candidate has listed on their CV. Don't make up any awards or achievements based on their job responsibilities.
Write it in this format:
Award/achievement | Orgasnisation| date
Example output
"Employee of the Year" | Amazon | 2022
"Excellence in Leadership" | Project Management Institute (PMI) | 2021
"Top Sales Performer" | Microsoft | 2020
"Innovative Solutions Award" | International Business Association | 2019
"Community Impact Award" | Local Food Bank | 2023
Structured Awards and Achievements list with Dates and any Additional Information
Description
A structured bullet-pointed list of the awards, & achievements the candidate has achieved, mentioning the organisation, dates and any additional comments.
Prompt
Write a bullet-pointed list of the awards and achievements the candidate has listed on their CV. Don't make up any awards or achievements based on their job responsibilities.
Write it in this format:
Award/achievement | Orgasnisation| date
Any additional comments
Example output
"Employee of the Year" | Amazon | 2022
Recognised for outstanding performance and contributions to operational efficiency and team collaboration.
"Excellence in Leadership" | Project Management Institute (PMI) | 2021
Awarded for demonstrating exceptional leadership in managing cross-functional teams and delivering key projects.
"Top Sales Performer" | Microsoft | 2020
Exceeded annual sales targets by 150%, contributing significantly to regional revenue growth.
"Innovative Solutions Award" | International Business Association | 2019
Honoured for developing a cost-saving logistics solution that reduced operational expenses by 25%.
"Community Impact Award" | Local Food Bank | 2023
Recognised for volunteer efforts that helped raise funds and distribute meals to underserved communities.
Language Skills
Language Skills
Bullet-pointed List of Languages
Description
A simple bullet-pointed list of the languages the candidate speaks.
Prompt
In bullet point format, list the languages the candidate has listed on their CV.
Example Output
English
Spanish
French
German
Mandarin
Bullet-pointed list of languages with Proficiency Level
Description
A bullet-pointed list of the candidate’s languages, including their proficiency level for each (e.g., fluent, intermediate, basic).
Prompt
In bullet point format, list the languages the candidate has listed on their CV. Also include the proficiency level if stated.
Example Output:
English: Native
Spanish: Fluent
French: Intermediate
German: Basic
Mandarin: Basic
Hobbies and Interests
Hobbies and Interests
Bullet-Pointed List of Hobbies and Interests
Description
A bullet-pointed list of the hobbies and interests the candidate has listed on their CV.
Prompt
Write a bullet-pointed list of the candidate’s hobbies and interests. Don't create any hobbies or interests based on the candidate’s responsibilities.
Example Output
Reading historical fiction novels.
Playing tennis and staying active through fitness routines.
Travelling to explore diverse cultures and cuisines.
Photography, specialising in landscapes and architecture.
Volunteering at local animal shelters.
Bullet-Pointed List of Hobbies and Interests with Additional Information
Description
A bullet-pointed list of the hobbies and interests the candidate has listed on their CV, with any additional information.
Prompt
Write a bullet-pointed list of the candidate’s hobbies and interests, with any additional information they mention on the hobbies and interests included.
Don't create any hobbies or interests based on the candidate’s responsibilities.
Example Output
Reading Historical Fiction Novels: Passionate about exploring different historical periods and gaining a deeper understanding of world history through literature.
Playing Tennis: Enjoys staying active and improving hand-eye coordination through weekly tennis matches. Also participates in local tournaments.
Travelling: Has visited over 20 countries, exploring diverse cultures and cuisines. Especially enjoys immersing in local traditions and learning new languages.
Photography: Focuses on capturing landscapes and architectural designs, with a portfolio that includes urban and natural settings.
Volunteering at Animal Shelters: Regularly supports animal welfare by helping with shelter operations and organising adoption events.
Tips
These AI tags can be optimised to a job description and/or additional notes from the user.
Test the prompts on your specific candidates, as results may vary depending on the industry.
You can change the structure and layout of the tags as well as make them bold, underlined, italics and bullet-pointed on the AI builder.
You must have a brand editor or Admin level of access to modify or add AI tags to your account.
By following these steps and tips, you can ensure that your bullet indentation is set exactly as you need it.